Is it time to get your fleet policy in shape?

Is it time to get your fleet policy in shape?

If you manage a vehicle fleet, you know that having an effective fleet policy is essential. However, creating a comprehensive fleet policy can be difficult and time-consuming.

A comprehensive fleet policy helps you control costs, reduce risk and legal liability and stay compliant with government regulations. But, how can you be sure that your fleet policy reflects your specific goals and requirements? How can you be sure that your fleet objectives are aligned with your broader business objectives, whether growing revenue, controlling costs, attracting and retaining the best employees, or reducing environmental impact?

Our step-by-step Fleet Policy Guide helps you craft a comprehensive fleet policy.

Our step-by-step Fleet Policy Guide helps you craft a comprehensive fleet policy.

This guide describes the key areas that you must consider for your fleet policy. It guides you through a series of questions that help you define the right policies for your unique requirements. Included in the guide are some useful links and resources.

This guide describes the key areas that you must consider for your fleet policy. It guides you through a series of questions that help you define the right policies for your unique requirements. Included in the guide are some useful links and resources.

Policy Objectives & Scope

Align your fleet objectives with your broader business objectives.

Eligibility & Allocation

Decide which employees are eligible for a company vehicle, and what type of vehicle.

Explain & Assign Responsibilites

Describe the responsibilities of everyone in your organisation who manages your fleet.

Detail the practical steps you will take to meet your health & safety responsibilities.

Document the process for managing the acquisition and eventual return of company vehicles.

Define your policy on vehicles allocated for short-term use, including pool vehicles and short-term hire vehicles.

Take your duty of care seriously by documenting how private vehicles may be used for business.

Fuel Policy & Management

Describe how employees claim fuel expenses, and how they are to use fuel cards.

Document process for booking routine services and repairs for company vehicles. Define situations when drivers will incur the cost of repairs.

Describe the process your employees must follow in the event of an accident while using a vehicle for business.

Describe your employees’ responsibility for paying charges and fines, and the consequences of not doing so.

Document the process employees must follow if they operate a vehicle for business in another country.

Outline the cover and limits of your organisation’s vehicle/fleet insurance.

Help your employees understand the tax implications of using a company vehicle and of their choice of car.

Change in Circumstances

Document the process for handing back a vehicle in the event of termination, promotion or extended leave.

Environmental Policy

Describe the steps you will take to reduce the environmental impact of your fleet.

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