5 Fleet Management Tasks You Can Outsource To Lighten Your Workload

Business fleet management can be a complex and time-consuming process, and it’s not a core activity for most organisations. As a busy manager, you may be struggling to find the time to effectively monitor all aspects of your fleet – whether it’s managing maintenance requirements, keeping on top of sourcing and acquisition or simply getting administrative tasks done.

But you don’t have to juggle all aspects of corporate fleet management on your own. By outsourcing tasks, you will be able to efficiently run your entire fleet using the expertise and experience of a specialist team. Chosen carefully, you’ll be able to run a more efficient fleet and avoid financial and logistical pitfalls with the help of a dedicated provider.

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What should you consider outsourcing when reaching out for fleet management support?

  1. Vehicle Sourcing

You may find that sourcing suitable fleet vehicles at the right price can be hugely time-consuming and a process that’s difficult to refine. If you’re having trouble building relationships with trustworthy vehicle suppliers, why not use a network of providers already established with an external fleet management company? By working with an external fleet specialist, you’ll be able to access their network of vehicle suppliers, saving you valuable time and money in the long run – especially if your outsourced specialist has already built up good relationships with vehicle suppliers.

  1. Maintenance

Managing maintenance and vehicle repairs doesn’t have to be a drain on resources. If outsourced, you can rely on the expertise of your external provider to manage all aspects of maintenance, from servicing and MOTs, to balancing maintenance budgets effectively. When it comes to choosing the right fleet management specialist for your organisation, make sure you check that they can adapt their services to your requirements. Ask them if they offer a pay-as-you-go option. That way, you can be sure that all repairs and maintenance are being conducted because they need to be, and that you’re not paying a fixed rate for services that may not be required.

  1. Vehicle Logistics and Storage

Are you operating across multiple locations throughout the UK? Save time and money by outsourcing fleet logistics to a dedicated expert. The relocation of a large fleet can mean a logistical headache for fleet managers – you’ll need to consider storage, preparation, and reallocation processes. By placing this task in the hands of a seasoned expert, you’ll be able to stay where you’re most needed and able to continue with your day-to-day processes while relying on the trusted expertise of your outsourcer. Whether it’s secure vehicle storage, effective reallocation handovers, cost-effective relocation logistics, regular valeting and refurbishment or a selection of these services that you require, an outsourced solution could restructure your overall fleet management processes for the better.

  1. Fleet Safety Management

Mitigating risk is a huge part of managing a corporate fleet. Outsourcing accident management means that you will have access to a team of highly trained engineers when you need them. They can provide you with emergency assistance when required, while your outsourced fleet management provider has the experience of logging and processing claims that need to be dealt with.

Managing the ‘grey fleet’ is another process that can be effectively outsourced. An employer has a duty of care for employees whilst driving on business. If allowed to use their own vehicles, this brings challenges; is the car insured and regularly maintained? Does the driver have a valid licence? All these things need to be monitored which brings an administrative burden, but one that can be easy outsourced to a specialist third party.

  1. Administration

If you’re drowning in the administration required to keep your fleet running smoothly, a reliable fleet services expert should be able to take on some, or all, of this workload for you, and in most cases, improve your processes. Establishing your needs before you turn to outsourcing fleet management is the ideal way to establish which administrative tasks you require support with, and which are best left to your internal team.

Stay flexible with outsourcing

Of course, when you outsource fleet management, it doesn’t necessarily mean that one size fits all. How much of a role your outsourced team provides depends completely on your resources and which areas of expertise would be of most use to your team. Services can be tailored to suit the needs of each individual organisation and its fleet. Outline your objectives before you commit to outsourcing fleet management tasks to an external provider, and you will begin to develop new processes that will streamline the entire management of your fleet.

Are you ready to outsource fleet management to an external provider? Contact CLM. With years of experience in the industry and the ability to offer our customers a flexible approach to supporting fleets and drivers, we can help provide the resource and expertise to make this easy.